Payment Posting and Reconciliation
Payment Posting & Reconciliation
We ensure every dollar billed matches every dollar received. Protect your revenue cycle with meticulous payment tracking and balance verification.
Secure Your Revenue
Clear Financial Visibility
When insurance payments and patient collections enter your system, they must be correctly matched against the corresponding medical claims. Our reconciliation process guarantees perfect alignment between your bank deposits and billing software.
Bank Deposits
Actual funds received from payers and patients.
Billing System
Recorded payments and adjustments in your software.
Our Payment Services
ERA Processing
We handle Electronic Remittance Advice downloads and ensure automatic postings map correctly to your claims.
Manual EOB Posting
For paper Explanation of Benefits, our team carefully enters data manually to guarantee absolute accuracy.
Patient Payment Entry
We properly allocate copays, deductibles and self-pay balances to the correct patient accounts.
Denial Logging
When zero-payment remits arrive, we log the specific denial reason codes immediately for rapid follow up.
The Reconciliation Process
Received
Payments arrive via bank lockbox or electronic funds transfer.
Posted
Payment data is entered into your billing software.
Verified
We match the posted amounts against the allowed contracted rates.
Reconciled
We verify that the total deposits match the total system postings exactly.
Reported
You receive a clear summary of balanced accounts.
Why Outsource Payment Posting
Prevent Revenue Leakage
By posting payments quickly and accurately, we identify underpayments or unrecorded deposits before they become lost revenue.
Faster Denial Resolution
Accurate posting ensures denied claims are flagged immediately, allowing your AR team to appeal them much sooner.
Clean Account Balances
Avoid patient dissatisfaction caused by incorrect balance billing. We ensure patient statements reflect their exact payment history.
Audit Readiness
With perfectly reconciled bank accounts and billing ledgers, your practice is always prepared for financial audits.
Why Precision Matters
Even minor data entry errors during payment posting can snowball into major accounting disasters. If a payment is applied to the wrong patient, or an adjustment is miscalculated, it throws off your entire financial reporting system.
We treat payment posting with the strict diligence of accounting professionals to ensure your financial data is flawless.
Zero Discrepancies
Our commitment is simple: your bank deposits and your billing software will balance perfectly, every single time.
The Vibrace Standard
Highly Accurate
Rigorous quality checks on all manual entries.
Fast Turnaround
Payments posted within 24 to 48 hours of receipt.
Secure Handling
Strict compliance with HIPAA privacy rules.
Clear Reporting
Transparent ledgers and reconciliation summaries.
Balance Your Books with Confidence
Ensure your revenue cycle is accurate and fully reconciled.
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